​About Us

Privacy notice

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Cogges Pre-School, Cogges Church Centre, Church Lane, Witney, Oxon, OX28 3LA

Data Protection Lead – Deputy Manager

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Personal data is protected in accordance with data protection laws and used in line with your expectations. This privacy notice explains what personal data we collect, why we collect it, how we use it, the control you have over your personal data and the procedures we have in place to protect it.

When we refer to “we”, “us” or “our”, we mean Cogges Pre-School.

What personal data we collect at Cogges Pre-School

We collect personal data about you and your child to provide care and learning tailored to meet your child’s individual needs. Personal details that we obtain from you include your child’s: name, date of birth, address, and health, development and any special educational needs information. We will also ask for information about who has parental responsibility for your child and any court orders pertaining to your child.

Personal data that we collect about you includes: your name, home and work address, phone numbers, email address, emergency contact details, and family details.

We will only with your consent collect your national Insurance number or unique taxpayer reference (UTR) where necessary if you are self-employed and where you apply for up to 30 hours free childcare and early education. We also collect information regarding benefits and family credits. Please note that if this information is not provided, then we cannot claim funding for your child.

We also process financial information when you pay your childcare and early education fees by chip and pin or direct debit. We may collect other data from you when you voluntarily contact us.

Where applicable we will obtain details of your child’s social worker, child protection plans from social care, and health care plans from health professionals and other health agencies.

We may collect this information in a variety of ways. For example, data will be collected from you directly in the registration form; from identity documents; from correspondence with you; or from health and other professionals.

Why we collect personal data and the legal basis for handling your data

We use personal data about you and your child to provide childcare and early education services and to fulfil the contractual arrangement you have entered. This includes using your data in the following ways:

• To support your child’s wellbeing and development.

• To effectively manage any special education, health or medical needs of your child whilst at the setting.

• To carry out regular assessment of your child’s progress and to identify any areas of concern.

• To maintain relevant contact about your child’s wellbeing and development.

• To contact you in the case of an emergency.

• To process your claim for free childcare and early education, if applicable.

• To enable us to respond to any questions you ask.

• To keep you updated about information which forms part of your contract with us.

• To notify you of service changes or issues.

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For further information or to be sent our full Privacy Notice, please contact coggespreschool@outlook.com

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